To create publications, you create a source file and a recipient file first, then set up the publication in the BI launch pad, and finally schedule the publication. The source file contains raw data for the publication; a publication can include more than one source file. Schedule to SMTP Before 4.2 SP05 Prior to 4.2 SP05 release, when a user has “Schedule to Destinations” right, they could schedule to all available destinations.

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This document informs the reader how to schedule a program to run in SAP. The scheduling of reports in a very dynamic activity. A report can be scheduled immediately, or according to date and time, or dependent on another job.

AUDIENCE

All system maintenance personnel should review this document.

REFERENCES

For more information the following sources are recommended:

SAP On-Line documentation

PROCEDURE

A report can run with or without a variant. A variant is a file which contains the report’s parameters. These parameters are initially set to a default setting but can be adjusted by the user before executing the report.

If you wish to schedule a report to run that does not require a variant, follow this procedure.

1.) Go to System -> Services -> Background Jobs -> Job Definition which will take you to the Define Background Job window. Enter a Job Name and a Job Class for the job you are defining.

2.) To define a Start Time click in the Start Time box. Here the Start Time window will appear giving you the option to schedule a job immediately, with a defined Date and Time, After a Job, After an Event, or At an Operation Mode. All options are self-explanatory. This example will schedule a job according to a Date and Time. Click the Date/Time button.

3.) Input a Scheduled start Date and Time. The “No start after Date and Time” fields are optional. If this will be a periodic job click on the Periodic Job box at the bottom and then the Period values box. Click on the Period value you wish to run the job at Hourly, Daily, Weekly, Monthly, or Other. After scheduling the job, click on the Save button. The Job Start section of the window will have the Date and Time you selected.

4.) Click on the Steps button. Assuming you are scheduling a ABAP/4 program (report) to run click on the ABAP/4 button. This will allow you to enter the program name in the entry field. Since there is no variant you will not enter anything in the Variant field. Click on the Save button. This will bring you to the Step List which verifies the job you just defined. If all the information is correct backout of the screen (Green arrow).

5.) Once you backout of the Step List screen you will be at the Define Background Job screen. Click on the folder icon to save the job you just defined. You MUST do this to create the job. You will see a message at the message bar at the bottom of the screen indicating the job was created.

6.) To verify the job is released and scheduled go to System -> Services -> Background Jobs -> Job Overview. This brings you to the Select Background Jobs window. This window allows the user to search for a defined job based on the specifications defined by the user in the window. Thus, a user can scan all job names scheduled from a specific start time to a specific end time and SAP will return the results. Once the search parameters are defined press Execute and SAP will search.

7.) After SAP has finished searching it will take you to the Job Overview window. This window lists the jobs found for the parameters defined. Click on a job name and the Display button to review the details inherent to that job. This simply verifies when the job is scheduled and what program will be run. The Job Menu has more options you can conduct on the job.

Scheduling a report to run with a variant is done much the same way except a variant must be defined before the job that it will be used in is scheduled.

1.) Go to Tools -> CASE -> Development -> Program Maintenance -> ABAP/4 Development. This will take you to the ABAP/4 Program Development: Initial Screen. Enter the program name in the field provided. Click on the Variants button in the Object components box. Click on the Change button.

2.) This will take you to the ABAP/4: Maintain Variants window. To create a variant for the program you have indicated, enter a name into the Variant field in the Variant ID box then click on Edit. This will take you to the Maintain Variants For Report <name> Variant < name> window. The program parameters for the program you will run will be listed in this window, define them as necessary. Once you have defined them save the parameters. This will take you to the Report <name>: Save Variant window. This window lists the variant fields and gives the user the option to protect a field or not. To exit the window save again. This will bring you back to the Maintain Variants For Report <name> Variant <name> window. From here you can follow step one through seven for running a report without a variant.

3.) Please Note that Step Four says not to enter anything in the variant field within the Step 1 screen. You should enter the variant name that you created in the field, otherwise the program will not run.

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I have been asked by several customers about info on method of publishing documents, so I decided to get as much information together and put it here:

First you will need to set up an FTP Server

For windows, see the following link:

Second, follow these steps:

Once the FTP server has been configured, and the firewall is allowing connections as per the link above, we will need to configure the Adaptive Job Server in the Central Management Console. Once you log on to the CMC, select the ‘servers’ tab and right click on the Adaptive Job Server and select ‘Destination’.

Then, select FTP as your new destination, and remember to click ‘add’. This will open up a new set of lines to fill out in order to schedule the report to the correct destination. The host is your FTP server machines ip address can be found in the CMD -> IPCONFIG. The port should also be the same as we set up in IIS, with 21 being the default. The username is the same as is used to log on to the windows machine, as is the password.

The next step is to logon to the BI Launchpad, and right click on the report to be scheduled.

Once you select schedule on the desired report, another menu will open with various tabs in which you can define the type of scheduling and how often the report will be run. In this example the report will run once every 7 days at 5.36 PM for one week and the reports last run will occur before 06:59 AM on the 21^st of June 2021.

The next important tab is the Destinations tab, where we can select a number of different options for scheduling. In this use-case, the two relevant options are Default Enterprise Location and FTP Server (I also changed the WebI report format to Excel spreadsheet, as you will see in at the end). The Default Enterprise Location will use the default option configured in the Adaptive Job Server.

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To send the document to the FTP server that we configured in the Adaptive Job Server, just select FTP Server in Destination: and select use default settings

You can also set the destination to another FTP server if you only want to send a report once, for example.

Now simply click schedule,and the report will run once the recurrence condition is fulfilled.

Open up the file location in the FTP server. Your scheduled file should be there!